Four phases


1) Determination
2) Planning
3) Exam
4) Re-exam

Determination

(Previous semester)

Spring course
Fall course
Task(s) course manager
Medio September
Medio March
  • Review of course description in the course base.
  • Final option to decide on/change the exam form*
Medio October
Medio April
  • Fill out web form with information regarding the exam (no of rooms, days etc.)
Ultimo October
Ultimo April
  • Receive information on planned exam date(s)
*Existing courses are “born” with a specific exam form. Changes are possible, but must be well-founded and in accordance with intended learning outcomes. Head of programme must approve. In some cases (i.e. when changing to a more costly exam form), Head of Institute must also approve.
When "My Study Activities" opens for registration in December (spring courses) and June (Fall courses), exam dates must be settled and cannot be changed.

Planning

(Present semester)

Spring course
Fall course
Task(s) course manager
March
September
  • Respond to request from SAP with regards to actual need of allocated exam dates, division into separate classes, whether special equipment is needed (e.g. loud speakers), if you want a green cloth for your exam etc.*
May
December
  • If a student does not pass the mandatory activity the exam protocol must be marked with “NA” (not approved). The exam office will receive the exam protocol after the exam is held as usual and record grades, absentees and NA’s, which will be interpreted as failed.
  • Oral exam: Make detailed exam schedule for oral exam (individual time slots) and post it on the course blog in learnIT
*As course manager you will receive one email per course you are responsible for. If you supervise projects or theses/final projects, you will receive other e-mails asking for data related to those exams. Consequently you may receive several different emails about different exams.

B and D exams (from Spring 2018)

As decided by the study board (and discussed by Education Group) from Spring 2018 oral group exams for projects and B and D exams must be held in one of 4 possible ways - mixed exam 1, 2, 3 or group exam.

Please note that the exam duration (20, 30 or 40 minutes pr student) should be the same no matter the chosen type of examination.

Type of examination
Description
Student presentation
Students dialogue/Q&A with examiners
Pro
Con
Learning Support’s recommendations
Mixed exam 1
The students make a joint presentation followed by a group dialogue. Subsequently the students are having individual examination with presentation and / or dialogue with the supervisor and external examiner while the rest of the group is outside the room.
Individual and joint presentation
Individual dialogue and group dialogue
Valid ground for individual examination.

Allow students to demonstrate skills both as a group and individually.

Alignment between learning activity and communication form in exam
We do not see any disadvantages in this form.
Strongly recommended
We recommend this type of examination since it allows for the benefits of group examination AND ensures individual examination.
Mixed exam 2
The group makes their presentations together and afterwards the students participate in the dialogue individually while the rest of the group is outside the room.
Joint presentation
Individual dialogue
Valid ground for individual examination

It is less complex to examine the individual student.
Lack of alignment between the learning activity (communicating and designing in groups) and the communication form in exam
Not recommended
We advice against this type of examination, since the students are not really examined as a group
Mixed exam 3
The students make individual presentations while the rest of the group is outside the room. When all students have presented the whole group participate in the following dialogue.
Individual presentation
Group dialogue with examiners
Allow students to demonstrate skills both as a group and individually.
Risk for unfair grading due to strategic student behavior and students influencing each other.

It is a complex task for the examiner to ensure valid ground for individual examination in the long group dialogue.
Recommended with reservations
With groups of more than two students the examiner ought to be extra careful to make sure that all students are examined individually in the dialogue.

Due to its complexity, we do not recommend inexperienced examiners to use this type.
Group exam
All the students are present in the examination room throughout the examination.
Joint presentation
Group dialogue
Alignment between the learning activity and the communication form in exam. Can provide a “safe” environment for the students.
It is a achievable but rather complex task for the examiner to ensure valid ground for individual examination solely besed on group examination.

Risk for unfair grading due to strategic student behavior and students influencing each other.
Recommended with reservations
With groups of more than two students the examiner ought to be extra careful to make sure that all students are examined individually.

Due to its complexity, we do not recommend inexperienced examiners to use this type.


Exam

(Present semester)

Spring course
Fall course
Task(s) course manager
May/June
December/January
  • Written exam: Submit exam questions at SAP for hand out on exam day by the current deadline.
    Be present/available for questions and unforeseen events on exam day. Assess exam papers after registration and return examination record within 3 weeks from exam day.*
  • Submission exam: Assess exam papers after registration and return examination record within 3 weeks from submission day (if not followed by oral exam)*
  • Oral exam: Carry out exam and return the examination record after last examinee
*You and the external examiner will receive an e-mail from the exam office with a login to learnIT, where you can find the exam assignments, the examination record and generel informations regarding the exam. If you wish to do so, you can download the exam assignments from learnIT yourself when the deadline has passed.
Examination records (grade sheets) can be submitted in the grey mailbox outside the 3D wing outside SAP opening hours or they can be sent by mail to SAP@itu.dk
Should you wish to use a green cloth for the oral examination, you are solely responsible for picking it up at the information desk.

Re-exam

(Present – plus sometimes succeeding – semester)

Spring course
Fall course
Task(s) course manager
July/August
February/March
  • Set up re-exam for students that are registered*
  • Decide if exam form at ordinary exam will remain unchanged at the re-exam
  • Other tasks = the same as for ordinary exam
*From the winter exam 2015/16 onwards, all students will be automatically registered for the re-exam if the preceding ordinary exam is not passed. Note that this is only relevant if it is the students second exam attempt - for the third exam attempt the students must register for themselves.
Exam form at re-exam must be agreed upon with head of programme to ensure sufficient academic level and coherence with intended learning outcomes. When exam form at re-exam is relatively costly (e.g. when only a handful of students will sit for a written re-exam), head of institute must also approve.